Hey there,

Before we dive in, a quick note: we just wrapped up our 6-part series on discovery and problem statements. If you missed any of it, you can grab the full series here: This week, we're shifting back to personal productivity systems.

Let’s get into it.

Every email, every Slack message, every CRM note, every follow-up, you sit down, think about what to say, and then hunt-and-peck your way through it word by word. It's slow, it's draining, and it's eating up hours you don't have. I've spent years looking for ways to reclaim my time, and a few weeks ago I found something that actually changed how I work.

Here's what we're covering today:

Let's get into it.

To get your time back, you need to stop doing low-value tasks the slow way. Typing out routine messages is one of the biggest offenders. Wispr Flow is a voice-to-text tool that works across every app you already use: email, Slack, your CRM, wherever you type.

Here's what makes it different.

This isn't just dictation. Wispr Flow listens to how you naturally talk and turns it into a clean, professional message. Ums, false starts, "scratch thats" all get cleaned up automatically.

The average person types around 40 words per minute. Most people speak at 130 or more. That gap is where Wispr Flow earns its keep. Mention that you have three things to cover and it formats them as bullets. Change direction mid-sentence and it adjusts.

What used to take ten minutes of typing gets done in ninety seconds of talking. Multiply that across every message, note, and follow-up you send in a day, and you're looking at a significant chunk of your calendar back.

Pro tip: If you're not in love with the output, highlight the text and use the keyboard shortcut Windows+Alt+1 to automatically polish it into an even more concise and clear phrase.

As you use it, Wispr Flow learns your vocabulary.

Industry terms, prospect names, niche phrases that trip up standard voice tools, it builds a personal dictionary so those words come out spelled correctly every time.

If you read my earlier newsletter on shortcuts and tools like Text Blaze, you already know the power of snippets. Wispr Flow takes that same concept and makes it voice-activated.

You create shortcuts for the things you and your team say over and over: FAQs, contact information, standard follow-up language, whatever comes up repeatedly. Then you just speak a cue word, and the full formatted response drops in automatically.

We all know that better prompts produce better output from AI models. The problem is that most people either type their prompts too fast or talk into AI tools the same way they'd leave a voicemail, rambling and unstructured.

Wispr Flow has a keyboard shortcut for this. You speak your thoughts naturally, highlight the text, hit Windows+Alt 2, and it transforms what you said into a clear, concise, well-structured AI prompt.

If you're already using tools like Claude or ChatGPT as part of your workflow, this feature alone is worth the download.

Here's a quick video walk-through:

That's it. Here's what you learned today:

This week, download Wispr Flow, set your keyboard shortcut, and use it for your next five messages.

Grab a month free of Wispr Flow here.

^{This issue may contain affiliate links. I earn a small commission if you purchase through these links, at no extra cost to you. I only recommend products I personally use and love.}