Hey there,

Being a "top performer" at work shouldn't mean being a "no-show" at home.

While I prided myself on keeping every work commitment straight in my head – that prospect to circle back with, the proposal due by EOD, the competitive intel to research – my personal life was a different story entirely.

My mind was so consumed with work-related mental sticky notes that I became a complete disaster at home. Missed birthdays, forgotten repairs, and countless dropped balls.

Sound familiar?

Today, I'm sharing “mini-system” 1 of 4 on how I finally found balance using Todoist as my "second brain".

Here's what you'll learn:

• How to capture tasks lightning-fast from any device or situation

• The exact shortcuts I use to stop dropping balls at home

• A quick video walkthrough of my capture system

Let's dive in.

3 Quick-Capture Methods To Never Drop a Ball Again (Even During Your Busiest Days)

The solution isn't another productivity hack – it's building a system that's as reliable for date night as it is for deal reviews. Here's how:

Method #1: The Mobile Capture Suite

• Download Todoist for your phone

• Add Todoist widgets to both your home and lock screen for one-tap capture

• Set up the Apple Watch complication for hands-free capture

• Pro tip: The moment a task crosses your mind, add it. You won't remember it later.

Method #2: The Two-Second Desktop Capture

• Download the Todoist Desktop app

• Master the Quick Add shortcut: CMD+SHIFT+A (Mac) or CTRL+SHIFT+A (Windows)

• Use natural language like "next Wednesday" or "every month" - Todoist handles the rest

• Perfect for capturing thoughts during calls without interruption

Method #3: Digital Integration

• Install Todoist for Gmail and Chrome Extension to convert emails and webpages to tasks

• Enable Slack integration to track team requests

• Keep everything linked to its source

• Ideal for adding resource/reference material for projects

Watch These Methods in Action (click image to watch)

That's it. Here's what you learned today:

• Your brain isn’t meant for storing tasks

• The best system is the one you’ll actually use, which means it must be quick and always available

• Multiple capture points ensure nothing falls through the cracks

Begin with just the mobile setup. Once that becomes habit, add the others. Next week, I'll share “mini-system” number two: The simple 2-project system.

Hit reply and let us know why.

PS...If you're enjoying The Systematic Sales Leader, please consider referring this edition to a friend. Both them and their families will thank you.

Need help implementing these systems or interested in coaching?

Book a 1:1 coaching inquiry here

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