Hey there,

Your inbox is killing your productivity as a sales leader.

I used to spend 4+ hours daily just managing emails. As an RVP managing a $62M business unit, my inbox was a constant stream of client escalations, team questions, and executive requests.

I was a slave to the inbox and I was at my breaking point.

Something had to change.

Here's what we'll cover today:

• The 6-step system that cut my email time by 70%

• How to process 100+ daily emails in under 30 minutes

• The exact templates and inbox structure you need

Let's make your inbox work for you, not against you.

6 Steps to Inbox Zero For Sales Leaders (Even With 100+ Daily Emails)

The key to email management isn't working faster – it's having a system. Here's mine:

1. The Three-Inbox Set-up

Create a three-inbox system. Doing so will allow you to get to inbox zero in your main inbox - while segmenting what needs action or review.

• PRIMARY (this is your main inbox)

• ACTION (action required today)

• REVIEW (not urgent, but needs to be reviewed)

Here’s how to set this up.

2. The Morning Inbox Sprint

Block 8:00-8:15 AM for email processing. No meetings, no calls, no interruptions. This dedicated time prevents email from bleeding into your entire day.

Key rules:

• Add a 15-minute recurring block for this M-F

• Don't check email before this time

• Process to zero during this hour

• Use the 2-minute rule: If it takes less than 2 minutes, do it now

3. The Decision Diamond

For each email, make one of four decisions:

• Delete it (archive)

• Do it (if under 2 minutes)

• Delegate it

• Defer it (to ACTION or REVIEW)

No exceptions. No "marking as unread for later."

4. The Template Treasury

Create response templates for:

• Meeting requests

• Status/deal updates

• Common questions

• Delegation requests

This cuts response time in half.

Download my collection of 8 pre-written templates here.

5. The Notification Detox

Turn off all email notifications:

• Mobile Alerts

• Desktop pop-ups

• Badge icons

Check email at set times, not whenever it arrives.

Pro-tip: Use Boomerang (Gmail here or Outlook here) to automatically pause your inbox and deliver only during your processing blocks.

6. The Daily Double-Check

Schedule 2 more recurring daily blocks:

• 12:00 PM: 15-minute quick process

• 4:30 PM: 30-minute Final cleanup

Often you won’t need the full time because of The Morning Inbox Sprint.

That's it.

Here's what you learned today:

• Email management requires a system, not just "inbox tips"

• When processing email you only have 1 of 4 decisions

• Set times for email, don't let it control your day

Start with the Morning Inbox Sprint tomorrow. Pick one element of this system and implement it. Build from there.

Hit reply and let us know why.

PS...If you're enjoying The Systematic Sales Leader, please consider referring this edition to a friend. They'll get the exact systems I use to save 10+ hours every week.

Need help implementing this or interested in any 1:1 coaching?

Book a 30 minute 1:1 here