Hey there,

Last week, I showed you how to capture everything that crosses your mind. Now it's time to organize it all without losing your sanity.

If you missed last week's guide on quick-capture methods, you can find it here.

That foundation is crucial because today's system builds directly on it. After years of trial and error, I've discovered something surprising: the more complex your organization system, the more likely you are to abandon it entirely.

Today, I'm sharing mini-system 2 of 4: The Two-Project System, which has changed how I maintain high performance at work while actually being present at home.

Here's what we'll cover:

• Why traditional project organization fails busy professionals

• The counterintuitive "less is more" approach to task management

• How to organize everything in your life with just two projects

Let's dive in.

3 Steps to Master the Two-Project System (Even if You're Drowning in Tasks)

Remember last week when we talked about capturing everything that crosses your mind? Now you might be wondering, "Keith, I'm capturing everything, but my inbox is overwhelming!" Here's how to fix that.

1. Start With the Two-Project Foundation

First, In Todoist, create just two main projects:

• Work

• Personal

This isn't oversimplifying – it's strategic elimination of decision fatigue. When a new task comes in, you only have to make one decision: work or personal? That's it.

2. Create Intuitive Sections

Within each project, create sections that match your natural workflow. For work, this might be "To Review" or "Team." For personal, think "Home" or "Finances."

Here's a new power tip: Use hashtags (#work or #personal) when capturing tasks to automatically file them into the right project. This simple technique will save you hours of organization time.

3. Master Nested Projects

For anything requiring two or more steps, create a nested project underneath your main categories. Keep it alphabetized for easy reference. For instance, under "Work," you might have:

• Q1 Sales Strategy

• Team Offsite

• Territory Planning

Quick Video Walkthrough (click the image to watch)

That's it. Here's what you learned today:

• Complex organization systems fail under pressure

• A two-project system eliminates decision fatigue

• Nested projects handle complexity without creating chaos

Start with this simple framework today. Don't overthink it – just work and personal. Next week, I'll show you a daily shutdown routine that ensures you never drop a ball again.

Take action now: Open Todoist, and create your two projects: Work and Personal. Try this system for the next week and watch your stress levels drop.

Hit reply and let me know: What's your biggest challenge with staying organized?

PS...If you're enjoying The Systematic Sales Leader, please consider referring this edition to a friend. They'll get the exact systems I use to save 10+ hours every week.