I fixed my mobile email problem in 2 minutes

Hey there,

I spent years obssessing over my email set-up and eventually landed on what I call the Three-Inbox System. But I noticed a problem…

The moment I was traveling or working from my phone, everything fell apart. I was back to letting emails pile up because clicking through multiple menus to triage is a nightmare.

Here's what we're covering today:

• Why your three-inbox system fails on mobile

• The 2-minute Gmail setup that fixes this forever

• How to maintain inbox zero even when you're on the road

Let’s go…

Setting up Mobile Swipes To Keep Your Three-Inbox System Running (Even When You Travel Every Week)

Here’s how to replicate your desktop workflow with simple gestures.

1. Set Up Your Right Swipe (Archive)

Configure your right swipe to instantly archive emails - just like “e” (keyboard shortcut) on desktop.

• Go to Gmail app hamburger icon → Settings → inbox customizations → Mail swipe actions → Set right swipe to "Archive."

Now you can eliminate 60% of emails with a simple right swipe. No clicking into emails, no menu navigation. Just swipe right and it's gone from your inbox.

2. Configure Your Left Swipe (Label + Archive)

Set your left swipe to automatically move emails to ACTION or REVIEW while archiving them.

In the same Swipe actions menu → Set left swipe to "Move".

This maintains your three-inbox sorting system on mobile. Left swipe allows you to select the right label and archives completely.

Your desktop workflow, but with gestures.

Click the image to see the set-up:

3. Use Travel Time for Processing

Schedule 15-minute mobile processing blocks during natural waiting periods.

• Airport gates

• Uber rides

• Client lobby waiting

• Hotel check-ins

Use these micro-sessions to swipe-triage new emails. Process your ACTION folder during longer breaks. This keeps your desktop sessions focused on deep work instead of catch-up.

That's it.

Here's what you learned today:

• Right swipe = instant archive (replicates desktop workflow)

• Left swipe = label + archive (maintains three-inbox sorting)

• Travel time becomes productive processing time

If you haven't set up the foundational three-inbox system yet, start here first: The system that freed up 8 hours of my week. Then add these mobile swipes to complete your stack.

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